Zoom Integration

Print Professional Badges for Your Zoom Events

Connect Zoom to Online Badge Designer through Zapier and auto-import webinar registrants and meeting participants. Whether you are running a hybrid conference or printing badges for in-person attendees who registered via Zoom, your participant data flows directly into badge designs.

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How the Zoom Integration Works

A Zapier-powered connection between your Zoom account and the badge designer, turning registrant and participant data into professional badges for hybrid and in-person events.

Webinar Registrant Import via Zapier

Set up a Zap that triggers whenever someone registers for your Zoom webinar. First name, last name, email, and custom registration fields are sent directly to your badge project in Online Badge Designer.

Meeting Participant Capture

For Zoom meetings with registration enabled, the Zapier integration captures new registrants as they sign up. Use this data to prepare badges in advance for attendees joining in-person components of hybrid events.

Custom Registration Field Mapping

Zoom webinars support custom registration questions like job title, company, industry, and dietary preferences. The Zapier integration maps each field to a badge placeholder so your badges display exactly the data you collect.

Hybrid Event Badge Design

Design distinct badges for virtual-only and in-person attendees from the same Zoom event. Use Zapier filters or custom registration fields to route registrants to different badge templates based on their attendance mode.

Recurring Webinar Support

Zoom recurring webinars generate registrants across multiple sessions. The integration captures registrants for each occurrence, letting you create session-specific badges with the correct date and time printed on each.

Post-Event Attendee Badges

Use the "Meeting Ended" or participant data triggers to generate badges after a Zoom event concludes. Create commemorative or certification badges for attendees who actually participated, not just those who registered.

Benefits of Connecting Zoom to Your Badge Workflow

Zoom is where your virtual and hybrid events happen. Connect it to Online Badge Designer and bridge the gap between digital attendance and physical badges.

Perfect for Hybrid Events

Hybrid events combine virtual and in-person attendance. The Zoom integration lets you capture all registrants in one place and produce printed badges for those attending on-site, while maintaining a unified attendee list.

No Manual Registration Exports

Stop downloading CSV reports from Zoom and reformatting them for badge printing. The Zapier connection sends registrant data to the badge designer automatically as each person signs up.

Badges Ready Before the Event Starts

As webinar registrations come in days or weeks before the event, badges are created in the badge designer in real time. By the time doors open, every pre-registered attendee has a badge ready to print.

Distinguish Virtual from In-Person Attendees

Add a custom registration question asking about attendance mode. Use that field to assign different badge designs, so in-person attendees get full-featured badges while virtual participants receive a simpler digital credential.

Certification and Completion Badges

For training webinars and educational events, generate post-event badges that certify attendance. Use Zoom's participant data to confirm who actually attended and create completion badges only for verified participants.

Works with Zoom Webinars and Meetings

The integration supports both Zoom Webinars and Zoom Meetings with registration. Whether you are hosting a 50-person workshop or a 5,000-person virtual conference, registrant data flows into the badge designer seamlessly.

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Zoom Integration FAQs

How do I connect Zoom to Online Badge Designer?

The connection is made through Zapier. Create a new Zap with Zoom as the trigger app and Online Badge Designer as the action app. Select "New Webinar Registrant" or "New Meeting Registrant" as the trigger event, choose the specific webinar or meeting, and map the registrant fields to badge data fields.

Can I create badges for webinar registrants and meeting participants separately?

Yes. Create separate Zaps for webinars and meetings, each pointing to different badge projects or different badge templates within the same project. This lets you differentiate between large webinar attendees and smaller meeting group participants.

What registrant data does the Zoom integration import?

The integration imports first name, last name, email address, registration date, and any custom registration questions you have configured in your Zoom webinar or meeting settings. Common custom fields include job title, company name, phone number, and industry.

Can I use this for hybrid events with both virtual and in-person attendees?

Absolutely. Add a custom registration question in Zoom asking whether the attendee will join virtually or in person. Use a Zapier filter to route in-person registrants to a badge project for printing, while virtual attendees can receive a digital badge or be excluded from the print run.

Does the integration work with Zoom recurring webinars?

Yes. Zapier can trigger on registrants for specific occurrences of a recurring webinar. You can create separate badge projects for each session date or consolidate all registrants into a single project with session identifiers printed on each badge.

Can I generate badges after a Zoom event ends based on who actually attended?

Yes. Use the "Meeting Ended" trigger in Zapier combined with the Zoom participant report to identify who actually joined. This is ideal for certification or completion badges where you need to verify attendance before issuing a badge.

Create Professional Badges for Every Zoom Event

Connect Zoom through Zapier, capture registrant data automatically, and design polished badges for hybrid conferences, webinars, and in-person events. From registration to print in minutes.

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