On-Site Support

Dedicated Badge Printing Staff At Your Event

We send a trained team to your venue with all the equipment, supplies, and expertise needed to run a seamless registration experience. Your staff stays focused on the event while we handle every badge that prints.

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What On-Site Support Includes

A fully managed badge printing operation from setup to teardown, tailored to your event size and schedule.

Dedicated Support Staff

Trained badge printing specialists arrive at your venue before doors open. They manage printer stations, assist attendees, and troubleshoot any issues in real time.

All Equipment Provided

We bring professional-grade badge printers, laptops, badge stock, lanyards, and backup equipment. You do not need to source, rent, or configure anything.

Setup & Teardown

Our team arrives early to set up registration stations and stays until the last badge is printed. After the event, we pack up and leave the space clean.

Walk-In & Same-Day Registration

On-site staff handle walk-in attendees, speaker additions, and VIP changes on the spot. New badges print in seconds without disrupting the registration flow.

Live Attendance Dashboard

Track check-ins as they happen from any device. Our team monitors the dashboard and relays real-time attendance numbers to your event coordinators.

Multi-Day Event Coverage

Running a three-day conference? Our team covers every day, managing fresh badge stock, reprints for lost badges, and new registrations each morning.

Why Hire On-Site Support

Turn registration from a stressful bottleneck into a smooth, professional experience your attendees remember.

Zero Stress for Your Team

Your event staff can focus on programming, speakers, and attendee experience instead of wrestling with printers, paper jams, and long queues.

Faster Check-In Times

Experienced operators process attendees faster than untrained volunteers. Average check-in time drops to under 15 seconds per person.

Professional First Impression

A well-staffed, organized registration desk sets the tone for your entire event. Attendees walk in and immediately feel that things are under control.

Handle Any Curveball

Printer malfunction, surprise VIP guest, attendee list changes five minutes before doors open? Our team has seen it all and resolves issues without escalating to you.

Scales to Any Size

From a 100-person corporate retreat to a 10,000-attendee conference, we adjust the number of stations and staff to match your event requirements.

End-to-End Accountability

One team owns the entire registration experience. No finger-pointing between your AV vendor, venue staff, and printing contractor. We handle it all.

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On-Site Support FAQs

How far in advance should I book on-site support?

We recommend booking at least two weeks before your event to ensure availability and allow time for a planning call. For large conferences over 2,000 attendees, four weeks notice is ideal. Last-minute requests are accommodated when possible.

What equipment does the on-site team bring?

The team arrives with commercial badge printers, pre-configured laptops or tablets, badge stock in your chosen size and finish, lanyards or clips, and backup printers. All equipment is tested before the event.

How many staff members will be at my event?

Staffing scales with your attendee count. A 200-person event typically requires two operators, while a 5,000-person conference may need eight to ten across multiple entrance points. We work with you to determine the right number during the planning call.

Can on-site staff handle VIP or speaker badge changes?

Yes. Our team can make real-time updates to badge designs, reprint with corrected information, or create entirely new badges for last-minute additions. Changes are made on the spot without delays.

Do you support multi-day and multi-track events?

Absolutely. We provide coverage for the full duration of your event, including early-morning setup each day. For multi-track events, we can print day-specific or track-specific badges with color coding or session details.

What happens if a printer breaks during the event?

Every deployment includes backup equipment. If a primary printer fails, the backup is swapped in within minutes. For large events, we bring redundant units for every station to ensure zero downtime.

Can I combine on-site support with pre-printed badges?

Yes, this is a popular option. Pre-print badges for confirmed registrations and use our on-site team to handle walk-ins, reprints, and last-minute changes. It is the most efficient setup for large events.

How is on-site support priced?

Pricing depends on event size, duration, number of stations, and location. Contact us with your event details for a custom quote. There are no hidden fees and equipment is included in the price.

Let Our Team Handle Registration Day

We bring the printers, the people, and the experience. You focus on delivering a great event while we make sure every attendee gets their badge without a hitch.

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