On-Site Printing

Print Event Badges On-Site with Self-Service Kiosks

Set up self-service badge printing stations that let attendees check in and collect a professionally printed badge in seconds. Handle walk-ins, last-minute changes, and high-volume conferences with ease.

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Powerful On-Site Badge Printing Features

Everything you need to run a smooth registration desk, from single-station setups to multi-kiosk deployments.

Self-Service Kiosk Mode

Turn any tablet or laptop into a badge printing kiosk. Attendees search their name, confirm their details, and a badge prints automatically without staff assistance.

Walk-In Attendee Support

Accept same-day registrations directly at the kiosk. Walk-in attendees enter their information on screen and receive a printed badge identical to pre-registered guests.

Instant Badge Printing

Badges print in seconds on thermal or standard printers. No waiting, no sorting through pre-printed stacks, and no wasted badges from no-shows.

Real-Time Check-In Dashboard

Monitor arrivals as they happen. The live dashboard shows who has checked in, who is still expected, and total attendance figures updated in real time.

Multi-Station Support

Deploy multiple kiosks across different entrances or registration lines. All stations sync to the same attendee list, preventing duplicate check-ins.

Last-Minute Badge Edits

Correct a misspelled name or update a job title right at the registration desk. Changes take effect immediately and the revised badge prints on the spot.

Why On-Site Printing Beats Pre-Printed Badges

Eliminate waste, reduce stress, and deliver a faster check-in experience for every attendee.

Zero Badge Waste

Only print badges for attendees who actually show up. No more boxes of pre-printed badges left over from no-shows and last-minute cancellations.

Handle Changes Instantly

Name corrections, title updates, and session assignments can be modified seconds before printing. No reprinting entire batches for a single typo.

Faster Registration Lines

Self-service kiosks process attendees in parallel. Five kiosks can check in five people simultaneously, drastically reducing queue times at peak hours.

Support Any Event Size

Whether you have 50 attendees or 5,000, on-site printing scales effortlessly. Add more kiosks as needed without reordering pre-printed stock.

No Shipping or Logistics

Skip the stress of shipping pre-printed badges to venues. All you need is a laptop, a printer, and badge stock available on-site.

Professional First Impression

Attendees receive a crisp, freshly printed badge the moment they arrive. The seamless experience sets a professional tone from the very first interaction.

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On-Site Badge Printing FAQs

What printers are compatible with on-site badge printing?

Online Badge Designer generates print-ready PDF files that work with virtually any printer. For the fastest results, thermal badge printers like the Brother QL series or Dymo LabelWriter are recommended. Standard inkjet and laser printers also work well with perforated badge stock.

How does the self-service kiosk mode work?

Kiosk mode displays a simplified attendee lookup screen. The attendee types their name or scans a confirmation QR code, verifies their details on screen, and taps a button to print. The badge is sent to the connected printer automatically. No staff intervention is needed for the standard flow.

Can walk-in attendees register and get a badge on the spot?

Yes. The kiosk includes a walk-in registration option where new attendees enter their name, email, company, and any other required fields. The system creates their record, adds them to the attendee list, and prints their badge immediately.

What happens if the internet goes down during the event?

The attendee list is cached locally on the kiosk device. Check-ins and badge printing continue to work offline. Once connectivity is restored, all check-in data syncs automatically back to the cloud dashboard.

Can I run multiple kiosks at the same event?

Absolutely. There is no limit to the number of kiosks you can deploy. Each kiosk connects to the same event and attendee list, and check-in status syncs across all stations in real time to prevent duplicate badge prints.

How quickly does a badge print?

With a thermal printer, a badge prints in approximately two to three seconds. With a standard laser or inkjet printer, expect five to ten seconds per badge depending on the design complexity and printer speed.

Set Up On-Site Badge Printing for Your Next Event

Design your badges online, then print them on-site with self-service kiosks. Faster check-in, zero waste, and a polished attendee experience from door to seat.

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